What information do we need?
The ¾ÅÐãÖ±²¥ and Bute Licensing Board will act as the ‘Data Controller’ for the personal data you provide to us. The information held by the Licensing Board is managed by employees of ¾ÅÐãÖ±²¥, and contained within ¾ÅÐãÖ±²¥ systems. The Data Protection Officer, who is responsible for ensuring personal data is managed in accordance with data protection legislation, can be contacted as follows:
Address: Iain Jackson, Governance and Risk Manager, ¾ÅÐãÖ±²¥, Governance and Law, Kilmory, Lochgilphead PA31 8RT.
Email: Iain.Jackson@argyll-bute.gov.uk or data.protection@argyll-bute.gov.uk
Telephone: 01546 604188 or 01546 605522
The information we collect from you will include details such as your name, address, e-mail address, telephone number, date of birth, national insurance number, and (if applicable) details of any previous criminal convictions and previous licence information.
Why do we need this information?
Your information is being collected to allow the ¾ÅÐãÖ±²¥ and Bute Licensing Board to administer the process of applying for licences under the Licensing (Scotland) Act 2005.
We need to know the personal data requested on the application form in order to provide this service to you. If you do not provide this information then we will be unable to process your request for a licence. We will not collect any personal data from you that isn’t needed for this purpose.
The lawful basis for collecting your information in these circumstances is:
Compliance with legal obligation: ¾ÅÐãÖ±²¥ and Bute Licensing Board is required to collect your information in order to carry out the function of providing licences in relation to the Licensing (Scotland) Act 2005.
What will we do with your information?
We will use your information to process your application for a licence. This will involve sharing your information with Police Scotland, and where the type of licence applied for is a premises licence, notice of your application (including a copy of it) will be given to people with a notifiable interest in the land neighbouring the premises, any community council for the area where the premises is situated and the relevant Council area office for the area where the premises is situated.
Applications will be considered at meetings of the ¾ÅÐãÖ±²¥ and Bute Licensing Board, which are open to the public. We are also required to publish information in licensing registers, which will include the licence holder and premises manager’s name, and details about the premises.
You should also be aware that your data will be stored on servers located within the United Kingdom. We will take all reasonable steps to ensure that your data is kept secure and more information on how we do this can be provided by contacting the Data Protection Officer (contact details can be found above).
How long will we keep your information?
We will keep your information for the length of time specified within our document retention schedules, and after this period it will be destroyed under secure arrangements. All documentation relating to licences under the Licensing (Scotland) Act 2005 will be kept for a maximum of 5 years from the date the licence expires, is surrendered or revoked. More information on our retention policy and procedure can be obtained from the Data Protection Officer if required.
Automated Decision Making
No automated decision making will take place.
Your Rights
When you provide information to the Council, you will have the following rights:
- to withdraw consent at any time, where the legal basis specified above is consent (not applicable)
- to lodge a complaint with the Information Commissioner’s Office – see below for details
- to request access to your personal data – please contact the Data Protection Officer if you wish to submit a request
- to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract (not applicable)
- to request rectification or erasure of your personal data, as far as the legislation permits – please contact the Data Protection Officer and provide details of what data you wish to be rectified or erased.
You can find out more about your rights in relation to data protection here: www.argyll-bute.gov.uk/data-protection or from the Data Protection Officer by telephone or in writing, as detailed above.
Information Commissioner’s Office
The ICO is the UK’s independent body set up to uphold information rights.
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113
Email: casework@ico.org.uk
The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL
Telephone: 0303 123 1115
Email: Scotland@ico.org.uk